Under the supervision of and in conjunction with the Director, Grants and Institutional Development, this position is responsible for securing external grant funding from federal, state, local, and private agencies to generate revenue that supports the College’s strategic plan and priority goals. The position manages the grant development process from initial planning through project completion to include research, writing major grant applications, pre-award coordination of all grant applications, post-award management and reporting, and support for the Foundation and faculty/staff in charge of grant-funded projects. The Associate Director serves as a liaison with community members, elected officials, funding source program and contract officers, resource developers nationally, and community organizations.

• Responsible for managing assigned grants from start to finish under broad direction from the director.
• Research and identify federal, state, local, and private funding opportunities, including foundations and corporations. Assess grant guidelines and eligibility to ensure alignment with the College’s strategic priorities and institutional capacity.
• Create compelling grant proposals, including narratives, budgets, and supporting documents, aligned with funding agency requirements and compliance guidelines.
• Support faculty and staff with post-award grant startup, implementation, and closeout, ensuring effective management and quality control. Ensure that grant-funded projects/programs comply with all requirements and guidelines.
• Assist with developing and implementing the College’s comprehensive grants strategy that aligns College needs with institutional goals and a funding plan to secure external funding resources from public and private sources to support college initiatives.
• Serve as a liaison to program administrators at the state, local, private, or federal level and maintain positive relationships.
• Assist with the creation, design, and implementation of processes and procedures related to grant management and proposal development.
• Create, implement, and manage a computerized grants database, centralized file for required documentation and/or information, and comprehensive library of funding sources.
• Develop and foster a collaborative grants culture at the College.
• Provide leadership to and partner closely with a diverse range of faculty and administrators across the College pursuing external funding.
• Assist faculty and staff in grant implementation and management, including instruction of internal procedures and funding agency compliance, grant documentation, and assistance with all issues of financial reporting and administration of funded awards.
• Provide grant training and development activities at the College to includes workshops and one-on-one training.
• Establish and maintain collaborative relationships with community leaders, school administrators, and business and industry representatives, in the development of partnerships for grant funded projects.
• Prepare agenda items for monthly Board of Trustees meetings related to grant and gift submissions and approvals.
• Manage College gifts process and ensure adherence to College policy and procedures.
• Maintain currency in grants development and management through participation in professional development offered by CASE and GPA.
• Coordinate and prepare through Accounting Office and program directors, all compliance reviews including program and fiscal audits.
• Perform other duties as assigned.

Education:

• Bachelor’s degree required or equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
• Master’s degree preferred.

Experience: 

• 5 years of pre and post award grants related experience with a preference for higher education.

Knowledge/Skills/Abilities:

• Excellent verbal and written communication, organizational and interpersonal skills, self-motivation, follow through, confidence, and flexibility required.
• Ability to manage multiple priorities in a fast-paced, deadline driven environment. Excellent proofreading skills.
• Demonstrated time-management and detail-oriented skills.
• Demonstrated ability to interpret federal regulations, procedures and/or compliance standards. Knowledge of the regulatory environment affecting grant funded projects (e.g., Uniform Guidance) including research, technical assistance, professional development, consulting, etc.
• Ability to establish and maintain collaborative relationships with diverse groups of stakeholders including faculty, students, and department, school and university administrators.
• Must be computer literate with ability to utilize Microsoft Office at an intermediate level and the ability to learn and utilize specific higher education programs and systems.
• Ability to learn and apply office practices, procedures, policies, and regulations that are essential to the position.

Preferred Qualifications & Special Considerations: 

• Knowledge of Monmouth County and its communities. 
• Occasional evening and weekend work and local travel may be required. Nights and weekends required as needed.

Special Instructions to Applicants: 

A review of applications will be ongoing until the position is filled. Submission of applications materials by Tuesday April 15th, 2025, is preferred to ensure full consideration.