The Associate Director serves as administrator in charge of the First Year Experience Program, Commencement, and Orientation under the leadership of the Director of Student Life and Activities and in coordination with Academic Affairs. The Associate Director is also responsible for programming across all Brookdale locations. This position plays a key role in students’ transition from orientation to the community to their yearly transition to commencement.

First Year Experience Program

• Coordinate events, programs, resources, and tools that promote academic, social, and cultural integration into college life and enhance a sense of community and student retention.
• Oversee and execute the peer-to-peer mentoring program, including mentor recruitment, training, supervision, and assessment, to support the successful transition and retention of first-year students.
• Create effective collaborations and working relationships across the College that support the transition, skill development, and sense of belonging among first-year students while providing ongoing guidance toward their educational goals and successful degree completion..
• Work closely with Academic Affairs and other Student Affairs departments to create a cohesive and supportive environment for first-year students.
• Ensure the design and delivery of a fully structured and integrated FYE program including student mentoring.
• Work with deans, and department chairs to evaluate cooperative programming and jointly recommend new initiatives.
• Maintain a comprehensive online calendar of FYE events.
• Utilize social media and texting to communicate with first-year students.
• Conduct ongoing assessment of the FYE program.
• Ensure that programs comply with ASBCC policies and procedures.
• Collaborate with the Director on budget management for FYE.

New Student Orientation

• In coordination with the Director, assist with the planning and coordination of new student orientation.
• In consultation with the Director, ensure the annual design, planning, delivery, and assessment of orientation programs at all Brookdale locations.
• Provide accurate information and resources to new students regarding student services, academic services, and how to get involved.
• Ensure the development and delivery of an online orientation program.
• Collaborate with the Director on budget management for Orientation.
• Train, schedule, and evaluate Orientation leaders who participate in orientation programs.

Regional location programming and/or events

• In collaboration with associate directors of regional locations, plan and coordinate programming at the regional locations.
• Coordinate the delivery of any grab-and-go packages or supplies with auxiliary services to the regional locations.
• Collaborate with the director on purchasing supplies for regional locations.
• Coordinating specific contracts with the Director to ensure successful events.
• Collaborate with the Director on budget management for the Regional Locations.

Commencement

• In coordination with the Director, assist with the planning and coordination of commencement.
• In consultation with the Director, support the continuous improvement of all activities related to the College’s annual Commencement.
• Work with departments to plan, implement, and continuously improve departmental graduation ceremonies (e.g., Nursing Pinning, Culinary Awards Ceremony, ESL graduation, etc.).
• Collaborate with the Director on budget management for Commencement.

Student Life Board

• Advise the Student Life Board, including direct advisement of executive board positions, by providing up-to-date information to the student body.
• Plan, organize, and execute a variety of events and programs that cater to a diverse student population.
• Manage event logistics, including venue booking, budgeting, marketing, and post-evaluation.

Minimum Qualifications

Education: 

• Bachelor’s Degree in a related field; or an equivalent combination of education and experience in which comparable knowledge and abilities can be acquired.

Experience: 

• Three years of related work experience in coordination of student activities/Student Affairs programs or closely related fields.

Knowledge/Skills/Abilities: 

• Strong communication, interpersonal, and organizational skills.
• Ability to work in a multi-project, fast-paced environment and meet concurrent deadlines.
• Ability to maintain knowledge of policies, regulations, and guidelines related to the position functions.
• Ability to work well with a diverse college student population.
• Ability to work collaboratively and to address problems through teamwork.
• Photography skills.
• Proven computer literacy with utilizing and applying Microsoft Office applications as well as specialized software programs and computer applications.
• Ability to learn applicable Federal and State regulations as well as the College procedures, policies, and regulations.
• Ability to work a flexible schedule (evenings/weekends).
• Ability to travel locally and to other sites.
• Evening and weekend work required.
• Occasional travel required.

Preferred Qualifications & Special Considerations: 

• Knowledge of Monmouth County and its communities. 
• Fluency in a second language is preferred.
• May work for long periods outdoors.

Summary of Benefits: Administrative

Special Instructions to Applicants: 

A review of applications will be ongoing until the position is filled. Submission of applications materials by Thursday, September 18th, 2025, is preferred to ensure full consideration.